Billing Procedures

Contributions are billed monthly and are due in advance. The statements bill for the entire amount due for an employer’s enrolled workers. If the worker shares the CHP and/or AIP cost, the employer is to collect those monies through payroll deduction.

Do not change the statement or pay more or less than the amount indicated. Billing statements should be paid as billed.

Adjustments for the new or departing workers or dependents will be made on the next monthly statement or will be mailed separately. Check refunds will be made upon request.

A worker employed by a dual or multiple parish must be deemed to have only one employer. Payments to the CRP and CDSP are based on the total salary that is earned by serving the dual or multiple parish. A “contact congregation” is established for purposes of the Plans. All correspondence, statements, etc., are sent to the contact congregation. The other
congregation(s) in the parish are to remit the employer’s and worker’s portions of the payments to the contact congregation which forwards the entire billed amount.

Payments are due from the date of enrollment. If a worker is employed for a 10-month period, the worker’s salary is considered as being paid over a 12-month period.

Payments to all Plans are due through the end of the month in which the worker terminated or retired. If more than 30 days has passed since the worker’s termination date, before we are notified in writing, payment for the CHP coverage is due through the end of the month in which notification is received.

Billing for Transfers

If a worker transfers from your employ, payments are due through the end of the worker’s final month of employment. However, if more than 30 days has passed since the worker’s termination date, payment for the CHP contributions are due through the end of the month in which notification is received.

If a worker transfers to your employ, payments are due at the beginning of the month coinciding with or next following the worker’s employment date. Should the transfer result in a gap in coverage, the worker will be given the opportunity to pay the necessary contributions to keep CHP coverage in force. If contributions are not paid for the gap, the worker’s coverage will terminate and the worker will have to reenroll once newly employed. For CHP coverage, the worker will be treated as a “new member” upon reenrollment at the new employer and would again have to satisfy any applicable deductibles or copayments for that year. Although it is the worker’s responsibility to pay the CHP contributions billed for an interim gap period, either the transferring-from (or transferring-to) employer may pay the statements sent to the worker.

Billing Schedule

Contributions are billed monthly and are due in advance. The invoices bill for the entire amount due for an employer’s enrolled workers. If the worker shares the CHP and/or AIP cost, the employer is to collect those monies through payroll deduction.

Billing invoices should be paid as billed. Do not change the statement or pay more or less than the amount indicated. Adjustments for the new or departing workers or dependents will be made on the next monthly invoice or will be mailed separately. Check refunds will be made upon request.

Billing invoices not paid within 30 days after the due date will be assessed a late payment fee. The interest charged will be one percent (1%) per month, or fraction of a month, on any contribution amount in arrears more than 30 days.

Organizations have up to 60 days to report new or transferring workers or report worker status changes to Concordia Plan Services. Forms received after 60 days from the effective enrollment date will be subject to a 1% per month fee (compounded monthly, up to 12% annually) added to the retroactive billing amount.